In the interest of the company I would introduce logins to the computer system. When the computer is booted a prompt will appear on the screen asking for a user ID and a user password. Now to give each member of the staff their own individual password will be an advantage because the company will know who is logged in, at what time and what they are doing. All files should also be saved with passwords, this will be to ensure confidentiality for all the clients and the company.

The security of data and files is important to the company and should be only available to employees. The information stored is of great value to you. So it must not be lost or stolen under any circumstances. The more important the information becomes, it will be important for your company to protect it from hardware or software failures, from criminals, in components and people who will miss use it. To prevent loss of files, the any company should keep back up copies of everything, or archiving them. This will allow the regeneration of the file if it has been lost or altered

2. Password, so that each individual that is using the computer will be able to be identified for when he/she used the computer.

· AUDITABLE – Failure to audit your computer systems properly has allowed some of the worlds largest crimes.

Also the system should be secure against accidental or intentional attempts to alter data or files. Again this would involve using a password system and security procedures. Frequent checks on the number of files contained in the system should be done regularly. This is to make sure that extra records have not been inserted without permission and that none have been deleted.

· AUTHORISED – The system must be able to check that their actions are authorised.

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