Paper is one of the most traditional and popular methods to manage records. Since paper is the original, nothing can compare to it. Also known as a “hard copy,” paper is easily handled because of its weight, which is next to nothing when singled out. It can also be easily reproduced, read, and bought in bulk. Paper can be found in the mediums of books and sheets, and it is obtained from vegetable fibers, usually wood. When the earth and the methods of obtaining this paper became a worry, convenient, recycled paper was then substituted. Most businesses now have two garbage pails, one for white pa

Many companies, such as small, independently owned companies and other large corporations may not have the room that is needed or desired to store their own records effectively and efficiently. Many companies, such as Iron Mountain, provide such services. For a fee, they will store records in a centrally based location that is well protected and has security precautions. Their highly trained professionals know how to correctly store and adhere to the rules that need to be followed with tricky storage methods, such as magnetic tape. Not only are the staffs of these facilities kept up-to-date with the current and latest methods, they are tested for validity as part of the hiring procedure (Read-Smith et.al. 289). Although this method is easy, for a small company or perhaps a big company with a large amount of space, it may be inefficient. On-site storage may be the method for them.

Technically, magnetic tape is a plastic, paper, or metal tape that is coated with iron oxide on which information is stored as a patter of polarized spots. These are then read using magnetic tape drives. Access times with magnetic tapes are slower than those associated with correspondingly priced disks, since they are serial access devices, but the tapes are almost always removable so that the information can be stored off-line, making the tapes even more useful for archival storage (Records Management of Great Britain). But as a downside, the tape can be easily spoiled or stretched when misused, something that happens as a result of poor training in the field of records management. Magnetic tapes also have some disadvantages when used for high-security records. They can easily be erased or data can be lost due to poor storage, retrieval is needed with a machine, there is limited media stability, and the cost of continued migration of data to new tapes will constantly be fa!

Often referred to as fiche, it looks almost like a picture negative that has one or more micro images arranged neatly on the surface. It permits direct access to any of the records upon that sheet is easily identified by identification of row numbers and column letters. A person would simply have to give the coordinates to get a certain piece of information that was wanted (Read-Smith et.al. 286). It can be duplicated quickly and easily and it can also be mailed easily. Also, it can be printed out to different colors and figures. The one main disadvantage is cost; the creation and the production (cameras, etc) can be pretty pricey, but the end result of easy access seems to be w

Some topics in this essay:
Iron Mountain, Management Australia, Britain Microfiche, Johnson Johnson, VI Conclusion, Paper Paper, Microfilm Microfilm, Management Britain, Tape Technically, Trade Center, records management, magnetic tape, digital electronic, information stored, records management britain, file cabinets, cd dvd, management britain, read-smith etal, micro images, tape optical, rotating circular plate, due poor storage, micro images arranged, records management australia,