Without a parking lot, the event will lose a lot of prospective runners and money. Next, decide on a charity or organization that your guests are passionate about and eager to support. This is a key part of planning a 5K run. All your efforts are specifically for this organization so it should be one YOU'RE passionate about as well. Hopefully, you're not executing this event alone so you're going to need a few volunteers, or 30. Volunteers are vital to a large event and if you're working with large groups like a fraternity, sorority, church group, etc. It's easy to assign each member a volunteer role in the event. .
TIP: By assigning volunteers to help out with entertainment jobs you can avoid spending extra money on hiring outside personnel.
Step 4: Routing the Course.
This is the fun part! You can be as creative as you want but there are some restrictions. Make sure there are no busy intersections, large hills or safety hazards interfering with the route. This is a fun event: the last thing you want to happen is someone getting injured. A 5K = 3.1 miles - no more no less - therefore don't jip your runners. .
Step 5: Formatting the registration process.
Give runners the option to register online, in person and right before the event. The registration should list all the event instructions including race rules, parking, food options and information about the cause that they are supporting. When runners submit their registration keep another Excel document of all runners' names and shirt sizes. You'll need to create a design focusing on the organization that you're supporting. Also, make it appealing because no one wants another ugly t-shirt to stuff in the back of their drawer. Another option is to make the 5K themed and hold a competition for the best-themed attire. You'll want to order runner tags from an online website. Make sure you order enough tags to accommodate for all advance registration and an estimated 100 – 200 for day-of registers.